Data Protection Declaration

Data Protection Declaration Professional Musicians and Ensembles' Projects Abroad

The Goethe-Institut e.V., Oskar-von-Miller-Ring 18, 80333 Munich, Germany, hereinafter referred to as "GI", collects and processes your personal data (hereinafter referred to as "data") under the following conditions.


Goethe-Institut e.V.
Oskar-von-Miller-Ring 18
80333 Munich
Telefon: +49 89 15921-0


We process your data in order to handle the application procedure for the funding of music projects, specifically the funding "TRAVEL GRANTS FOR PROFESSIONAL MUSICIANS AND ENSEMBLES PERFORMING ABROAD" and "MUSIC EDUCATION PROJECTS ABROAD" and "TOURING GREEN" of the Department of Music.


Processing shall be lawful only if and to the extent that at least one of the following applies
  1. Consent (Art. 6 para. 1 a) GDPR
    Processing is based on your consent. This is the legal basis for the processing. The consent is voluntary. You can revoke your consent at any time with effect for the future.
  2. Fulfilment of contractual obligations (Art. 6 para. 1 b) GDPR
    Processing is based on contractual obligations between you and the Goethe-Institut. The processing of personal data is necessary for the performance of the legal relationship.
  3. compliance with legal obligations (Art. 6 para. 1 c) GDPR
    The processing is based on being necessary for the fulfilment of legal obligations to which the Goethe-Institut is subject. We may process your data for identity verification, compliance with tax obligations and for documentation in the event of an audit by a public authority. The disclosure of personal data may become necessary in the context of official or judicial measures for the purpose of gathering evidence, criminal prosecution or the enforcement of civil claims.
  4. legitimate interest (Art. 6 para. 1 f) GDPR)
    Processing is based on legitimate interests pursued by the controller or by a third party.
The specific processing of your data for the purpose(s) mentioned above is carried out on the legal basis of point(s) 1 and 4.

Kategorien der zu verarbeitenden Personenbezogenen Daten
We process the following data about you:
  • Name of the ensemble/artist
  • Label/Publisher
  • Name of contact person
  • address of contact person (street, city, country)
    telephone number
  • E-mail addresse
  • homepage / Advertising
  • social media entries (Facebook, Instagram, Soundcloud, YouTube, Vimeo)
  • music genre(s)
  • Number of musicians belonging to the ensemble
  • name, function, instruments and residence of all participating musicians
  • travel data, information on project phases
  • partners on site
  • bank details
  • cost/financing plan
  • audio samples and video recordings
  • Short biographies of the artists/ensemble
  • other documents that you attach to the application
  • information on previous contact with the music division of the Goethe-Institut
  • Previous funding by the Goethe-Institut
  • an identification number for your application (assigned by us)
  • our notes on your application.

In the case of processing pursuant to Art. 6 para. 1 b) GDPR, the following shall apply: without the data which you have provided to us prior to the conclusion of the contract, the performance of the contract is not possible.

Transfer to third parties

Your personal data can be passed on to third parties. The recipients of your data may be the Advisory Board for Music, the Federal Foreign Office, German embassies abroad and other organisers in Germany and abroad. For the operation and maintenance of our technical systems on which the data is stored, we sometimes use external IT service providers, who can thus gain access to your data. These service providers are carefully selected by us and commissioned in writing. They are strictly bound by our instructions and are regularly checked by us.

Transfer to a third country

Your personal data can be transferred to so-called third countries. These are the locations of the Goethe-Instituts abroad. Insofar as your data leave the EU/EEA area in the process, we ensure an appropriate level of data protection for the transfer to these third countries by agreement upon EU standard data protection clauses with the Goethe-Instituts located there, which have been issued by the European Commission for this purpose. You can obtain a copy of this agreement from us on request. Please use the above contact details. Depending on your needs, your data may also be transferred to the German Foreign Office, German embassies abroad and other project organisers abroad. We hereby advise you that in so-called third countries no adequate level of data protection in accordance with European standards can be guaranteed.

In the event of the creation and publication of image and/or sound recordings:

DieThe recordings will also be forwarded to Goethe-Institutes abroad and cooperation partners for the aforementioned purposes. In this case, the data may be transferred outside the country in which it was collected. The data will only be passed on to third parties if the EU Commission has determined that an appropriate level of protection is guaranteed for the country in question, or if the "standard data protection clauses" issued by the EU Commission ( have been agreed with the recipient. When the data are published, especially on the Internet, they can also be accessed in countries where an adequate level of data protection is not guaranteed.

duration of Data storage

We store your data for as long as it is necessary for the above-mentioned purpose or for as long as a statutory retention period is prescribed.

Your rights And Contact details

Information and access: Upon request, we will gladly inform you whether and which data about you is stored.
Rectification, restriction of the processing or erasure: As far as the legal prerequisites are given, you have a right to rectification, restriction of the processing or erasure of these data.
Data portability: You also have the right to receive from us the data which you have provided to us in a structured, common and machine-readable format; you can transmit these data to other places or have them transmitted.

Objection: You may object at any time to the processing of your data on the legal basis of Art. 6 para. 1 f GDPR for reasons arising from your particular situation. We will then no longer process your data unless we can demonstrate overriding compelling legitimate grounds for the processing or the processing serves the assertion, exercise or defence of legal claims.

The following applies to data processing based on consent in accordance with Art. 6 para. 1 a GDPR: Right to withdraw consent.
If you have given your consent to the processing of your personal data in the context of concluding a contract, you can revoke this consent at any time for the future. The legality of the data processing carried out on the basis of the consent until the revocation is not affected by this.

If you have any questions regarding the collection, processing or use of your personal data, for information, rectification, restriction of the processing or erasure of data as well as withdrawal of any consent given or objection to a specific use of data as well as the right to data portability, please contact our company data protection officer

Data Protection Officer
Goethe-Institut e.V.
Oskar-von-Miller-Ring 18
80333 München

Complaint to the supervisory authority

You also have the right to appeal to the responsible supervisory authority for data protection, which is the Federal Commissioner for Data Protection and Freedom of Information, Graurheindorfer Straße 153, 53117 Bonn. You can also file your complaint with any data protection authority. Your complaint will then be forwarded to the responsible supervisory authority.

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