1. General Requirements
Course participants must be at least 9 years of age and cannot be over 17 years of age.
2. Participation / Enrollment confirmation
2.1. For course participants who are minors, the enrollment is carried out by their legal representative (referred to below as the contractual partner). Course participants who have reached the age of majority shall carry out their own enrollment.
2.2. The course includes the following: Instruction, including all learning materials; accommodation and meals; insurance (medical travel coverage, accident and liability insurance). After enrollment, GI will send the contractual partner a confirmation of the enrollment in the booked course, specifying the booked meal arrangements (referred to below as “enrollment confirmation”). The contract comes into effect with receipt of the enrollment confirmation by the contractual partner.
2.3. An invoice is forwarded with the enrollment confirmation, indicating the payable course fees, which include all services specified in 2.2. above, the payment deadline and the participant number. Further details on the travel insurance, accident and liability coverage are provided under 9.2, to which the contractual partner is hereby expressly advised to refer.
2.4. Partial bookings are not possible.
3. Prices and terms of payment
3.1. The price list applicable to the course and in effect at the time of enrollment is an integral part of the contract. Please refer to www.goethe.de/youth.
3.2. The course fee is payable in full to the GI at the payment deadline shown in the invoice. The payment date is defined as the date at which the payment is credited to the GI account specified in the enrollment confirmation. The money transfer must indicate the course participant number.
3.3. All bank charges related to the payment of the course fee shall be borne by the contractual partner.
3.4. If the GI does not receive full payment of the course fees by the due date, the contractual partner will no longer be entitled to have the course participant attend the booked course. In this case the GI is entitled to make the course available to other interested parties.
3.5. In case of non-attendance at the booked course, delayed arrival, early departure or withdrawal from a course, or any other absences (e.g. due to illness), there is no claim to reimbursement of the course fees.
4. Changes to course bookings
In exceptional cases, reservations may be rebooked (e.g. changes to course dates) in consultation with the GI. The first change is free of charge. A fee of €60 is payable for each additional booking change.
5.1. The contractual partner can cancel the course booking subject to the following conditions.
5.2. The cancellation must be submitted in writing (or by e-mail) to GI using the contact addresses indicated in the enrollment confirmation. The cancellation date is defined as the date of receipt of the cancellation declaration at the contact address specified in the enrollment confirmation.
6.1. If the course participant cannot arrive on the first day of the course, the GI must be notified at the address indicated in the enrollment confirmation.
6.2. If notification as stipulated in 6.1. above is not received, GI can make other arrangements for the participant’s place on the course. If the place on the course can be filled by another participant, GI can retain at least the €160 administration fee to cover its administration costs.
6.3. If the place on the course cannot be filled by another participant, the participant shall remain entitled to the place. In any case the contractual partner is required to pay the course fees in full.
7.1. The accommodation is part of the course and cannot be excluded from the package of services. Prior inspection of the accommodation is not possible.
7.2. The date for moving into the accommodation is the published arrival date, and the date for moving out is the published departure date.
7.3. The course participant must treat the accommodation and its furnishings with due care and keep it clean, and the contractual partner is responsible for ensuring that due care is exercised. After the end of the course, the accommodation must be left in a clean and tidy state. At the end of the course a proper handover of the accommodation will be carried out with the course participant and a party acting on behalf of the GI.
7.4. Guests of the course participant are not permitted to stay in the accommodation or on the property where it is located. 7.5. If accommodation is recommended by the GI for the time prior to, during or after the course, e.g. through a link on the GI website, the GI does not act as the landlord of the accommodation.
8. Course level assignment / class size
8.1. The preliminary assignment to a course level is made on the basis of the information provided on the enrollment form.
8.2. The final assignment to a course level is made on the basis of the placement test carried out at the course location when the course begins.
8.3. If the results of the final placement test differ significantly from the preliminary course level assignment, the participant will be assigned to another suitable course level.
8.4. As a rule, courses are limited to a maximum of 16 participants unless otherwise stated in the course program.
9. Obligations of the contractual partner
9.1. It is the responsibility of the contractual partner to ensure that the course participant’s stay in Germany is in compliance with the law and that he/she is in possession of any required entry permit, residence permit or visa.
9.2. After the course fees are paid in full by the contractual partner, the course participant will be provided with liability and accident insurance coverage and basic medical insurance coverage for medically necessary treatments for the duration of the course. However, the medical insurance does not cover treatments or benefits related to illnesses or complaints that arise prior to the beginning of the course and require treatment during the course, any illnesses or accidents resulting from the influence of drugs or alcohol, or any medical supplies or devices, test reports or certificates. For necessary dental treatment, the maximum reimbursement is limited to €260 as well as payment for a necessary root canal treatment. For further information on the extent of the insurance coverage, queries may be directed to the contact address indicated in the enrollment confirmation. However, the participant and/or contractual partner is responsible for ensuring that the course participant has full coverage.
9.3. The contractual partner is obliged to comply with the course rules and house rules applicable at the course locations and/or to ensure that the course participant complies with them. Violations of the course rules may result in termination of the course agreement without notice with no claim to alternate arrangements or reimbursement of course fees.
10. Liability of the GI
10.1. GI is subject to liability – regardless of the legal cause – only in case of gross negligence or intent.
10.2. GI is also liable in case of ordinary negligence in case of damage resulting in death, injury or harm to health as well as damages for the culpable violation of a material contractual violation.
10.3. Any other contractual or tort claims of the course participant are explicitly precluded.
11. Force majeure
Neither GI nor its employees are liable for non-performance of contractual obligations or damages to the extent that they are caused by force majeure, in particular fire, water, storm or other natural events, explosion, strike, war, civil unrest or other reasons outside the sphere of responsibility/influence of the GI.
12. Privacy protection
GI collects, processes and uses the personal data of the contractual partner both for the purpose of fulfilling the contract signed with the contractual partner and as permitted by law and under the terms of any signed declaration of consent in compliance with privacy protection laws. For further details see the separate privacy declaration to which we hereby explicitly refer.
13. Applicable law
These terms and conditions and all legal relations between the GI and the contractual partner are subject to the laws of the Federal Republic of Germany. The legal venue for any disputes that arise out of or in connection with this agreement shall be Munich, Germany.
14. Severance clause
Should sections or individual formulations in these terms and conditions prove invalid or ineffective, this shall have no effect on the remaining sections and their validity. The ineffective provision shall be replaced by the legally admissible provision that most closely approximates the content and economic effect of the ineffective provision.