Finance and Administration Manager
Goethe-Institut London

The Goethe-Institut is the cultural institute of the Federal Republic of Germany with a global outreach. We promote knowledge of the German language abroad and foster international cultural co-operation. We convey a comprehensive picture of Germany by providing information on Germany's cultural, social and political life. We are committed to promoting a diverse and inclusive community.

In view of forthcoming retirements, we are aiming to strengthen the administration department of the Goethe-Institut London by establishing the new function of a German-speaking Administration and Finance Manager. This is a central position, leading the team supporting our cultural, educational and service activities. We are looking for an active, creative employee, able to shape this new post and to make a contribution to the planned digitization of the department. If you are good at dealing with people, adept at finding solutions, accurate and with a good eye for numbers, then we would like to hear from you.

We are aiming to fill this position as soon as possible.

Duties Comprise:

  • Supervision of the services department team, including technical staff and reception, and of the accounts department
  • Premises Administration, Procurement and Security: Coordination of service activities including fault finding in case of disruption/damage, management of building maintenance and projects, awarding and monitoring of contracts, procurement and disposals. Ensuring compliance with safety regulations (fire safety, health and safety in the workplace, crisis management)
  • Event Delivery: Supervising and supporting the set-up and running of in-house events
  • Financial Management: assisting with the institute's finance and budget planning, budget monitoring in cooperation with the Institute's Board of Directors. Leading the accounts team, responsible for cash audits, daily-, monthly- and year-end closing, departmental billing
  • Reporting and Processes: supporting the Institute's Board of Directors with financial reporting. Driving and optimising internal work flows, delivering training, and collaborating on legal matters.


  • Human Resources: this function is currently not integrated into this position but will in future be part of it. It comprises being in charge of personnel administration including work-, tax- and social insurance issues, assisting in the planning and controlling of personnel resources of locally employed staff, assisting with employment- and general personnel issues, producing employment contracts and remuneration schemes.  


  • Degree in management studies or business administration or comparable skills and expertise. This includes:
    • knowledge of business administration and financial accounting
    • very good knowledge of MS-Office, in particular Excel
    • very good knowledge of SAP (FI and CO)
    • very good knowledge of project management
    • very good language skills in German and English
    • Experience with German budget law desirable
    • Knowledge of British employment law desirable


  • working independently and good at structuring work, resilient
  • a good communicator and team player, having general and personnel management experience
  • flexible, creative, open to change
  • you have an affinity for IT and enjoy experimenting with IT tools and digital solutions
  • willing to familiarise yourself with the relevant legal structures in the UK and/or Germany


full-time employment with 39 hours per week. The starting salary, in accordance with the Goethe-Institut’s remuneration scheme, is £ 33,609 p.a. Annual Leave starts with 26 days plus Bank Holidays. This increases depending on length of service. The Goethe-Institut also offers a contributory pension scheme and includes all staff in opportunities for personal development.


Please use our online application form. The form may be completed in German or in English according to your preference.

Please send your application or enquiries by e-mail to