Group Exchanges (Short-Term)

Group Exchange © Goethe-Institut/Daniel Seiffert

Exchange 2019

Deadlines and Events  
Questionnaire 2020 November 1st 2019
GAPP Workshops for Potential GAPP Schools New York, New York: October 11-12, 2019
Chicago, Illinois: October 25-26, 2019
San Francisco, California: November 8-9, 2019


Group Exchanges (Short-Term)

In a short-term exchange, a group of about 10-20 US students visits their partner school in Germany and stays with host families. In the same or following year, a German group of equal size then comes to visit the US school and also stays with host families. Ideally, each student has their own host family, and students who host also travel to visit their guest’s family. Groups travel for a minimum of 16 days and spend at least 10 days at the school or with school-related activities. For more details on the requirements of a GAPP exchange, please see our  Guidelines.

In order to apply for funding through GAPP, the Questionnaire is prerequisite for the Grant Application. Please fill out the Questionnaire and you will get the invitation for the Grant Application, if you intend to travel to Germany this year.

For further questions on the process of a GAPP Grant Application, please check the FAQs or contact us!

GAPP-Austausch Evaluation für SchülerInnen und Eltern jetzt online!

We are offering a new online evaluation format for students and their parents in order to fulfill our sponsors’ demand for quantifiable data that illustrates the impact of funding exchange programs. We hope this format will also make it easier for you to encourage feedback.
  • Before sharing this year’s link for the GAPP Student Evaluation with students who traveled to Germany, please inform the parents of minors and ask for their consent.
  • For the first time we also introduce the online evaluation for American parents. You may want to ask your students’ parents for their feedback when asking for consent for their child to participate in the online evaluation. (Parents that only hosted are welcome to participate in the evaluation.)

GAPP Student Evaluation 2019  
GAPP Parent Evaluation 2019

Forms for GAPP Teacher Evaluation on Hosting and Traveling

For this year please return the forms that you can download with the links below or from our website.
Please download and save the PDFs below to your computer before completing and sending them to us.

Hosting a German Group in 2019
Visiting German Partner School in 2019
It is obligatory for all GAPP schools to file the annual questionnaire with the GAPP office in New York in order to stay listed as a participating school. Your information helps GAPP to budget for the upcoming exchange season and to administer the program more efficiently.
Please submit the anual questionnaire for the year 2020 by November 1st 2019.

Schools indicating to take a group to Germany in 2020 will receive the grant application package by end of November.
Applications are processed on a first come, first served basis as long as funds are available. Therefore, submit your grant application as early as possible to increase your chances. Supporting documents (for example, final invoice for airfare) may be submitted at a later date. GAPP cannot process or follow up on incomplete applications.

Everyone who announced to visit a partner school in Germany in 2020 via the questionnaire, will receive a grant application package and all supplementary information by mid-November 2019. The forms are not available for download on our website.

Please read and follow the requirements enclosed with your application package to ensure timely and successful processing of your application.
The recommended group size is 10 to 20 participants. For a group of more than 10 students, two adult chaperones are required. Please contact our office should you have a group considerably smaller than 10 students. - Students have the option to only host an exchange student without going on an exchange trip themselves. Details are subject to agreement between partner teachers.
New York, New York: October 11-12, 2019
Chicago, Illinois:  October 25-26, 2019
San Francisco, California: November 8-9, 2019

To apply click here.
The duration of an exchange visit is at least 16 days (including arrival and departure). A minimum of two weeks is to be spent with the host families, including at least 10 days of school attendance at the partner school. During this time, American and German students are to attend classes together or to work on a joint project or theme.
American and German GAPP partner schools also choose a common, or related, topic for each of their exchanges. These topics provide an educational and thematic framework for the exchange visits. To fulfill GAPP guidelines, groups incorporate activities that are connected to the chosen topic into their exchange trips.

Aside from the general topic, we encourage the groups to carry out student centered project work. Projects provide valuable, hands-on learning experiences and encourage American and German students to work together in an educational setting. Our partner organization in Germany, the PAD, even offers additional funding opportunities for German and US groups working on such projects; applications for these funds need to be sent to the PAD via the German GAPP coordinator.
GAPP is funded by the German Foreign Office and is the only short-term exchange program that receives an assistance award from the US Department of State. In addition, it is supported by funds from the Board of Directors of GAPP, Inc. and private donors. The American part of the program is financed exclusively by German tax revenue and GAPP is responsible for the distribution of available funds. Grants are awarded on a first come - first served basis to applicants complying with the GAPP Guidelines revised in June 2012. Please check your grant application package for more details on requirements.

Teacher Grants

Up to two accompanying teachers receive air fare subsidies from funds of the German Foreign Ministry, calculated as a flat rate depending on the average regional fare. Groups of more than 10 students are eligible for 2 teacher grants. 

Group Grants

Groups receive airfare subsidies depending on their region of departure.

GAPP Financial Support according to US state of origin/Flight zone

Rates are subject to change.


GAPP does not charge a fee for any of its services connected to short-term exchanges nor does GAPP make any arrangements for the exchange. The entire implementation of the program is the responsibility of the school administrations.