Deadline for the submission of offers: 31 October 2023
Final project evaluation Sounds Connect Fund
Final project evaluation for the “Sound Connects Fund” of the Goethe-Institut (in South Africa) and the Music In Africa Foundation (MIAF).
Deadline for the submission of offers: 31 October 2023
The Goethe-Institut, in partnership with the Music In Africa Foundation, invites a company or a freelancer (individual) to bid for a contract.
Context
Goethe-Institut and the Music In Africa Foundation are implementing Sound Connects Fund, a European Union (EU) and Africa Caribbean and The Pacific (ACP) funded 40-month project aiming at supporting creatives in Southern Africa in nine countries namely – Zimbabwe, Zambia, Malawi, Mozambique, Angola, Namibia, Botswana, Lesotho and eSwatini. The project aims at supporting creatives and practitioners through sub-grants to improve their products and services, in gaining more access to markets and to finances, as well as in implementing initiatives focused on audience literacy.
As the Federal Republic of Germany’s internationally active cultural institute, the Goethe-Institut promotes access to the German language, encourages international cultural cooperation and provides up-to-date information about Germany.
Music In Africa Foundation is a non-profit, pan African organization with a vision to be the leading source of information and exchange in and for the African music sector.
Services Required/ Purpose of the Evaluation
Goethe-Institut and the Music In Africa Foundation are looking for a qualified and suitable individual or company to provide services for the final evaluation of the Sound Connects Fund (SCF) project.
The final evaluation will focus on the entire implementation period (2021-2024). The performance of the project will be assesed against planned results and the preliminary indicators of potential impact and sustainability. The evaluation will reference the project proposal and the logframe and propose actionable recommendations for future projects.
Basic information:
Two implementing organisations, 36 grantees in nine countries, one external MEAL service provider and one external financial auditor.
Scope of Work (services, activities and outputs)
The final evaluation will give an overview of the SCF project achievements and highlight any gaps, missed opportunities, challenges etc. The results of the evaluation will inform the donors, implementation partners, the direct and indirect beneficiaries and associate partners.
Approximate steps of deliverables:
Deliverable 1: Clarification meeting and inception report, based on the ToRs and existing information. After a first discussion with the contractors, the service provider will prepare a detailed inception report, including methodology and evaluation criteria. The inception report details the evaluators understanding of the evaluation and how the evaluation questions will be addressed. This is to ensure that evaluator and the stakeholders have a shared understanding of the evaluation.
Deliverable 2: Research, including materials by SCF management, interviews with SCF mananagement, external service providers, training facilitators, grantees and other associate partners. Preliminary findings presented in a maximum 5 page document, including possible Table of Content for the evaluation report.
Deliverable 4: 1st draft evaluation report for review and comments by MIAF, Goethe Institut and stakeholders. Comments will be provided within 10 days after the reception and a joined meeting will be held to discuss the feedback.
Deliverable 5: Final Evaluation Report (e-copy), incl. a well-designed PowerPoint presentation summarising the methodologies, key findings, conclusions and recommendations as well as a summary report having a maximum of 2-3 pages format.
Note:
- The service provider will work closely with the SCF team and the M&E Consultant who will provide necessary support and guidance to facilitate the evaluation process and completion, including liaison with the beneficiaries of the project.
- Travels for project visits are not planned, however attendance for the last conference in January/February 2024 might be required. Travel costs will be paid directly by the Goethe-Institut.
Approximately 4 months between November 2023 and February 2024. Final delivery end of February 2024.
Required expertise, qualifications and competencies, including language requirements.
- At least 5 years of proven experience in conducting evaluations for international organisations.
- Extensive experience in project evaluation of cultural and development projects, as well as a fair understanding of the cultural and the creative industries within Southern Africa.
- Expertise and experience of working in the Southern Africa region in a similar capacity.
- Excellent verbal and written communication skills in English.
- Strong technical and analytical capacities and demonstrated knowledge of research methods and techniques for data collection and analysis.
- Excellent communication and presentation skills and excellent report writing in English.
Only qualified and experienced service providers capable of delivering services on time and at affordable rates with a proven track record will be considered.
Interested service providers should submit a detailed technical and financial proposal, including the following:
- Technical offer / Description of implementation of services
- Budget that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs
- Overview of past experience of the bidding company/consortium of companies/freelancers covering at least the last three years (maximum the last six years)
- Clear indications of all personnel involved (by providing respective CVs);
- Goethe-Institut reserves the right not to appoint any service provider or to appoint the work to more than one bidder.
- Goethe-Institut reserves the right to undertake reference, and other checks and by responding to this bid, the consultant(s)/service provider hereby gives Goethe-Institut consent/authority to undertake such checks.
- Goethe-Institut reserves the right to withdraw this bid/ or amend these terms of reference by notice in writing (email or posting on the website) to only shortlisted bidders who will have responded to this call prior to the closing date.
- The award of the contract will be based on best value for money that being the best outcome for Goethe-Institut as a whole, considering price, economic, environmental and social benefits (if applicable)
Miscellaneous
- The information, materials and documents made available by the contracting authority may only be used for the purpose of this tender, have to be kept strictly confidential and are not allowed to be re-circulated to third-parties without prior approval of the contracting authority.
- Costs incurred for the preparation and presentation (including travel expenses) for the bid cannot be reimbursed. Unless otherwise agreed, the documents, samples, etc. attached to the bid will pass into the ownership of the contracting authority; bidders cannot claim a reimbursement of any costs.
Offers need to be submitted electronically (preferably in one PDF) in English to Priscilla Mwasinga (Priscilla.mwasinga@goethe.de) with the subject line “SCF Final Evaluation” no later than 31 October 2023. Late submissions will not be considered.
Contact for further inquiries
Priscilla Mwasinga, MEAL Officer, priscilla.mwasinga@goethe.de