Terms & Conditions

 

The terms & conditions of participation apply to all participants of The Climate Challenge Hackathon 2020, organized online by the Goethe-Institut, The Hackathon Company GmbH and Scientists4Future (hereinafter referred to as "Organizers") from October 30th to November 1st, 2020. By applying for the event, the applicant (hereinafter also referred to as “participant”) confirms that he/she has carefully read the following terms & conditions of participation and expressly agrees to their contents.
 
§ 1 Overview and course of the event
 
(1) The Goethe-Institut, Oskar-von-Miller-Ring 18, 80333 München, The Hackathon Company GmbH, Julius-Hatry-Straße 1, 68163 Mannheim, and Scientists4Future, Vangerowstr. 23, 69115 Heidelberg are the organizers of The Climate Challenge Hackathon 2020.

(2) The aim of The Climate Challenge Hackathon 2020 is to develop innovative, forward-looking ideas and projects with regards to tackling climate change. Within the framework of this event, the participants will work on one of four different challenge themes: 1) raising awareness, 2) communication, 3) social perspective and 4) Big Data, with the aim of coming up with innovative solutions. The best projects developed during the event will be awarded by the Goethe-Institut. These projects can be concepts, games, apps etc. 

(3) The event will take place from October 30th, approx. 6 p.m. (all times are in CET) until November 1st, 2020, 1 p.m. and will be hosted online. The organizers are entitled to change the venue or time of the event for good reasons. 

(4) The final evaluation of the solutions by a jury of experts will take place on November 1st, followed by a virtual award ceremony at approx. 6 p.m. CEST. The organizers reserve the right to change the times for evaluation and the awarding of the stipends. 

(5) The competition language is English. 

(6) For the event, the individual participants will be brought together in teams by the organizers and work together in these teams on the development and implementation of their idea, taking into account the requirements of the specific challenge. 

(7) For the event organization and execution, the organizers use third-party services (referred to as “hackathon platforms”). 

(8) During the event, participants may choose to take part in complementary formats designed to improve team building, pitching, development of solutions etc. 
 
§ 2 Right to participate
 
(1) Participation takes place exclusively on the Internet and is free of charge for participants (with the exception of the participant’s internet and telephone connection charges). The participant expressly agrees to these Terms and Conditions as well as the Code of Conduct which is stated in the FAQs.
 
(2) The Climate Challenge Hackathon 2020 is primarily aimed at students, young professionals, professionals, and freelancers with a high level of interest in the topic of tackling climate change.

(3) Participants must be at least 18 years old on the day of the event and must be EU or UK citizens or reside in the EU or in UK. The organizers reserve the right to verify that the participant is of legal age and to verify their residence or citizenship during the registration process. 

(4) Employees of the Goethe-Institut and The Hackathon Company may participate inThe Climate Challenge Hackathon 2020, however they are not eligible for any price money. 

(5) Participants who are employees of a company, a public institution or an educational institution are themselves responsible for ensuring that their participation in The Climate Challenge Hackathon 2020 and the development of their idea does not violate the rules of their respective institution or employer. 

§ 3 Application
 
(1) Participants must apply for the event using the registration form available on the event website. The application will be started at September 28th and closed at the latest on October 27th, 2020 at midnight CET. The Climate Challenge Hackathon 2020 has a certain capacity limit for the number of participants. The organizers therefore reserve the right to close registration at any time in advance. 

(2) Participants can apply as individuals as well as teams. Individual participants will be combined in teams by their interest and knowledge background by the organizers.
All teams need to have a minimum of three and a maximum of six persons. Participants may not belong to more than one team at the same time. After the start of the event a change of teams by the participants/team members is no longer possible. 

(3) The organizers select the final participants or decide at their own discretion whether to accept a participant for the event. Successful registration via the registration form as well as the final admission to the event will be communicated and confirmed to the participant by the organizers via e-mail.
 
(4) There is no entitlement to participation in The Climate Challenge Hackathon 2020. The legal process is excluded.

§ 4 Check-in
 
(1) The Climate Challenge Hackathon 2020 will officially start on October 30th, 2020, at 6 p.m. CEST. During a moderated introduction, further instructions, rules, conditions for the procedure and contact persons will be presented. On October 29th, 2020, there will be the possibility to participate in a virtual Q&A session, where participants can ask any kind of organizational questions. 

(2) After the introductions, the teams will start working on the challenges. The organizers are not responsible for any disputes between team members and will not assist in arbitration. 

§ 5 Work equipment
 
(1) The IT equipment (hardware and software) necessary for the implementation of the ideas will not be provided by the organizers. Participants must organize their own hardware and software – typically notebooks with software already installed. 

(2) Both commercial and freely available software may be used. If commercial software is used, the participants are obliged to have the appropriate licenses for this purpose. The organizers expressly assume no liability for infringements of property rights and copyrights of the participant towards third parties. In the event that claims are made against the organizers and the partners of the event by third parties due to violations of property rights and copyrights of the participant within the scope of the event, the participant shall free the organizers and the partners of the event from all claims of these third parties, insofar as the violation can be attributed to the behavior of a participant. 

§ 6 Provision of data
 
(1) The participants may receive data sets necessary for the solving of the challenges in the format deemed appropriate by the organizers (mail, slack, online uploads, etc.). 
 
§ 7 Submission of the developed solutions/results/contributions
 
(1) The teams find their ideas and develop and define their contribution themselves. Ideas can already be submitted as part of the registration but are not mandatory for registration. 

(2) The solutions developed by the teams must be submitted in full on November 1st, 2020 until 1 p.m. CET and include the following information: 
  • Title of the project
  • Slogan of the project
  • Short description of the project and PowerPoint presentation with the key messages
  • 2 min video pitch
  • Name of the team and individual team members 
(3) Additionally and optionally, the submission of pictures or photos, the name of the platform for which the project is being developed, the URL to GitHub, further videos, or similar materials that the teams would like to make available to the jury is also possible. 

(4) Participants are only eligible for the stipend when they uploaded their project on the provided submission platform before the deadline stated above. No late entries will be accepted. 

(5) The organizers reserve the right not to accept entries which contain illegal, defamatory, or otherwise inappropriate content. If the entries infringe copyright, they will be automatically excluded. If a stipend was awarded to a project and a copyright infringement is detected at a later stage, the stipend will be revoked. 

§ 8 Requirements for the project
 
(1) The teams should develop a project in the context of the challenges. The programming of code and the development of designs as well as PowerPoint presentations are an essential part of the award.

(2) Participants may use code that already existed before The Climate Challenge Hackathon 2020. However, the code required to integrate the existing code into the provided platforms must be rewritten at the event. The teams must indicate the scope of the app/application they have already developed before and which ones they have developed during the event. 

§ 9 Stipend and evaluation
 
(1) Three winning projects will be determined by a jury formed out of five carefully selected experts. They will evaluate all submissions by applying the hackathon selection criteria that are mentioned in §9 (4). The three best overall projects will be awarded as winners (not the best projects in each challenge). 

(2) Each of the three winning project will receive a stipend of 3,000 € each. The stipends will be awarded to a project, not an individual person. It is up to the team which created the project to decide on the use of the money to bring the project forward. 

(3) The jury will be nominated by the organizers before the event. 

(4) The evaluation criteria for the challenges will include in particular: 
  • Degree of innovation
  • Degree of sustainability
  • Social benefit
  • Technical feasibility
  • Added value, potential, usability, practical relevance, scalability
  • Presentation and video pitch, clarity of the project and a vision for its implementation 
(5) The evaluation criteria are weighting in equal parts. 

(6) The participant has no claim to evaluation and stipends. The organizers expressly reserve the right to refuse or terminate the evaluation and awarding of stipends at any time without giving reasons. Under no circumstances is the participant entitled to change evaluation criteria and/or to assert a legal claim for an stipend against the organizers or other third parties. The decision of the jury is incontestable. 

(7) The team members who have won a stipend must provide the organizers with a suitable bank account for the transfer. 

(8) In case that that in the country of residence of the receiving person, payment of taxes and social security contributions on stipends is required, it is the sole responsibility of the winning project teams to take care of this. 
 
§ 10 Intellectual property and rights of use/transfer of rights
 
(1) All rights to the ideas remain with the participant. All teams must use open and freely available data for the hacks. 

(2) The participant does not have the right to use or display the logos or trademarks of the organizers outside The Climate Challenge Hackathon 2020. The same applies to the technologies or IP addresses provided. 

§ 11 Follow-Up
 
(1) It is expected of all winning projects to hand in a short-written description of their follow-up activities by 31.1.2021.

(2) Each of the three projects, that has received a stipend, will have the opportunity to present the progress of their projects again by 31.5.2021 to the Goethe-Institut. The project with the most promising progress in the light of the criteria mentioned above, will be awarded an additional stipend of 5,000 € and gets the opportunity to be presented by the end of the year in the closing event of the project "Generation A=Algorithm". The exact conditions of the presentation as well as date and place of the event will be announced at a later stage. 

§ 12 General rules
 
(1) By applying for The Climate Challenge, the participant unconditionally agrees to the rules stated here and the decisions of the organizers. 

(2) The organizers reserve the right to change the terms and conditions at any time. It is the responsibility of the participant to regularly check the website for possible changes to the terms & conditions of participation. 

(3) The organizers reserve the right to disqualify participants or teams at any time if they violate or cheat against the official conditions of participation, disrupt the course of The Climate Challenge 2020 or behave inappropriately. 

(4) Within the framework of the event, the participant must comply with all relevant laws and other regulations, in particular the conditions of participation given in this document. The participant may not create any content that is unlawful or otherwise offensive on the event itself or in connection with it. 

(5) Should the feasibility of the event be endangered in the estimation of the organizers (e.g. unrest, events of war or terrorism, official measures, natural disasters, epidemics, etc.), the organizers reserve the right to do the following at any time: 
  • to interrupt the event and resume it after a certain period
  • to end the event without distributing stipends
  • to take other appropriate measures. 
(6) By registering for or participating in The Climate Challenge, the participant agrees to indemnify and hold harmless the organizers, their employees, and vicarious agents in the event of liability during the event, in particular by: 
  • unauthorized interference with the course of the event
  • the infringement of personality rights, copy rights, trademark rights or other comparable rights
  • culpable beginning of disputes between team members
  • claims for damages due to injury to persons or damage to property. 
(7) The organizers are entitled to cancel the competition prematurely at any time without notice and without giving reasons. 
 
§ 13 Data protection, privacy and publicity
 
(1) All personal data voluntarily provided by participants will be treated in accordance with the applicable data protection laws (General Data Protection Regulation of the European Union). The collected personal data will be used by the organizers to conduct our events and all related services, to provide you with information about those, e.g. in particular to provide the participants with necessary information about the event. 

(2) The participant authorizes the organizers to process the personal data entered for the implementation of the Hackathon by the organizers insofar as this is necessary for the implementation of the Hackathon and/or the exercise of the rights of use in accordance with the Privacy Policy. Personal data are name, contact details, and photos as well as further information about the person, if any, which the participant provides. 

(3) The participant can withdraw from the event at any time and/or delete or block the data published by them on the website, social networks, or in the press. In order to prevent further processing by the organizers, a revocation against the organizers is required (see the information in accordance with Article 13 GDPR in the appendix). 

(4) All details and information on the protection of personal data can be found in the Privacy Policy
 
§ 14 Consent to the publication of photographs and film recordings 
 
(1) The participant agrees that during the duration of the event, film and photo recordings are made for the purpose of media coverage, advertising and for use in accordance with § 13 (2). The organizers may use the film and photo recordings without any restrictions in terms of time and space. 

(2) The organizers may use the film and photo recordings on various communication channels or media. These include:
  • Website of the event or the organizers 
  • Newsletter
  • Social media
  • Print media 
This media list can be extended by the organizers.
 
(3) The participants grant the organizers the non-exclusive right to use, unlimited in space and time, for all known and unknown types of use, the concepts and materials created by them for the purpose of participating in the competition. These include, in particular, the right to reproduce and distribute the concept content, photos, and other materials in printed form and on image or sound carriers, the right to make them publicly available on the Internet, including use in social media networks (e.g. Facebook), and the right to exhibit. The granting of rights of use is free of charge. The organizers are entitled to grant the aforementioned rights to third parties.

(4) The organizers are entitled, but not obliged to use the project content, photos, and other submitted materials created by the participants. The organizers may cite the participants by name in all forms of use. 

(5) Participants shall ensure that third parties do not have rights in, for example, copyright, other related rights or personal rights in the multimedia material they upload, and that they have free access to the multimedia material. They release the organizers of The Climate Challenge Hackathon 2020 in advance from all claims of third parties in case the above obligation is not fulfilled. The organizers of The Climate Challenge Hackathon 2020 have the right, but not the obligation, to use the multimedia material uploaded by the Participants. The organizers of The Climate Challenge Hackathon 2020 shall indicate the data of the Participants by using visual material in any way. 

(6) The organizers hereby point out that sufficient technical measures for guarantee of data protection are made. Nevertheless, in the case of a publication of film and photo shoots on the Internet a comprehensive data protection cannot be guaranteed. Therefore, the participant takes the risks for possible violation of personality rights and is aware that the personal data can also be accessed in countries that are not part of the Federal Republic of Germany.  

(7) By agreeing during the registration process to the conditions of participation, all participants confirm that the photographs and film recordings made within the framework of the above-mentioned purposes will be processed, used and stored in accordance with the German basic data protection regulation (DSGVO, engl. GDPR) and the Federal Data Protection Act. The decision to publish the photos and film recordings the participants have taken is voluntary. According to Art. 7 DSGVO, participants can refuse their consent without detrimental consequences for the participants or revoke it at any time with immediate effect for the future in text form to the organizers.  

(8) The participants acknowledge that they have taken note of the above and agree that the organizers may publish photographs and film footage of participants in the above-mentioned media. 

(9) The photographs and film recordings collected within the framework of the above-mentioned purposes will be processed, used and stored in accordance with the General Data Protection Regulation and the Federal Data Protection Act. The decision to publish the photos and film recordings of mine was made voluntarily. According to Art. 7 DSGVO, the participants can refuse their consent without detrimental consequences for them or revoke it at any time with effect for the future in text form to the organizers.  
 
§ 15 Liability
 
(1) The organizers, their legal representatives and vicarious agents are only liable to the participants for gross negligence and intent, regardless of the legal basis. 

(2) This limitation of liability shall not apply in the event of injury to life, body or health, without this being associated with a reversal of the burden of proof. 

(3) Furthermore, this limitation of liability does not apply if liability on the part of the organizers is justified under mandatory laws, in particular the Product Liability Act and the Product Safety Act, without this being associated with a reversal of the burden of proof. 

(4) The liability of the organizers in the case of simple negligence is limited to the typical and foreseeable damages that typically occur at events of the type in question, insofar as the breach was a material contractual obligation. Otherwise, this liability does not exist. 

(5) The organizers assume no liability for the loss or incompleteness of the data transmitted by the participant, unless the loss or incompleteness is due to willful or grossly negligent behavior on the part of the organizers or their employees. This also applies to the disclosure of information by third parties due to technical errors in data transmission and/or unauthorized access. 

§ 16 Miscellaneous
 
(1) These terms & conditions of participation and the resulting legal relationship are subject to the law of the Federal Republic of Germany, excluding the conflict of laws and the UN Convention on Contracts for the International Sale of Goods. The place of jurisdiction is Munich.

(2) Should individual provisions of these conditions of participation be or become invalid in whole or in part, the validity of the remaining provisions shall not be affected. Legal recourse is excluded.