The Africa-Europe Partnerships for Culture (AEPC) are looking for an Operations Officer in Johannesburg on a full-time basis. The position supports the EU Project Office at the Goethe-Institut Johannesburg.

ABOUT THE GOETHE-INSTITUT SOUTH AFRICA
The Goethe-Institut is the cultural institute of the Federal Republic of Germany with a global reach. We promote and foster international cultural cooperation. The AEPC Office at the Goethe-Institut in Johannesburg regulates the work in the Sub-Saharan countries. Its activities in this region have a special focus on strengthening the pan-African dialogue, and on promoting mobile access to information and education. For more information, visit www.goethe.de/johannesburg.

KEY RESPONSIBILITIES

• Develop solution-oriented processes for project office management to ensure smooth day-to-day office operations for staff and guests
• Develop processes and tools for administrative tasks for the project team, such as travel requests and leave requests by the team
• Develop processes for office purchasing and maintaining office equipment. Monitor and improve processes if needed
• Develop holistic structure and implementation plan for meetings and events, including logistics. Monitor structures and make suggestions for improvements if needs be
• Manage travel arrangements for internal staff as well as accommodation and logistics for external guests
• Coordinate maintenance of the office with landlord, ensure smooth implementation without the interruption of day-to-day office operations

• Develop processes and tools for engagement with external service providers, including international providers. Ensure smooth processing at customs.
• Prepare and initiate payment processes of external service providers
• Monitor and improve processes where needed

• Coordinate different stakeholders in the preparation of events and meetings independently as well as in collaboration with the project team
• Ensure holistic and smooth logistical arrangements and on-site setup
• Prepare and initiate payment processes of external service providers

• Implement and monitoring of existing health and safety procedures
• Design and conduct internal briefings and documentation related to health and safety

REQUIREMENTS

• Education

• Relevant educational background (e.g. business administration, office management or similar)

• Experience

• Previous experience in administrative support, office management or a similar role is required. 
• Experience in coordinating activities in an international project environment is desirable.

• Skills

• Strong organizational and coordination skills 
• Ability to work independently and manage multiple tasks 
• Reliable, structured, and detail-oriented way of working 
• Good communication and teamwork skills

• Additional Requirements

• Willingness to occasionally support events outside regular working hours 
• Valid work permit for South Africa 
• No criminal record 

HOW TO APPLY

Please send your CV and a short motivation letter exclusively by e-mail to philina.wittke@goethe.de and lukas.dollmaier@goethe.de no later than 23 June 2026.  Please consider your application unsuccessful if you haven’t received a reply by 30 June 2026.

Please add the following declaration of consent to your application:

“I consent to the processing of my personal data contained in the application documents for the purposes of the admission procedure at the Goethe-Institut.”