Group Medical Insurance Policy

The Goethe-Institut German Cultural Center intends to procure the services of a Group Medical Insurance Policy for its employees and their eligible dependents for the policy period commencing on 1 January 2027 and ending on 31 December 2027. The detailed requirements are set out in Appendix A – Terms of Reference.

The awarding authority shall proceed in accordance with the provisions of Part 4 of the Competition Act (Gesetz gegen Wettbewerbsbeschränkungen - GWB) and the Lower Threshold Public Award Regulation (Unterschwellenvergabeordnung - UVgO). In addition, the following award provisions and explanations shall apply to the bidder.

The tender documents may only be used within the scope of this invitation to tender. Any publication and forwarding to third parties (including extracts) is not permitted without the express authorization of the contracting authority.
Supplementary or corrective information on the invitation to tender will be communicated to all bidders electronically.

The tender – including the Appendixes to be submitted – must be drawn up in Englisch.

The prices in the tender must be quoted in AED exclusive of VAT. The contract shall be awarded and the payments made in AED.

Manufacturing, business or trade secrets must be indicated accordingly in the bidding documents.

Any amendments and addenda made by the bidder to his entries must be beyond any doubt. Amendments and addenda to the procurement documents and the Appendixes are not permitted and lead to exclusion.

For tenders submitted electronically, it is guaranteed that they will only be opened after the deadline for the submission of tenders has passed.

The tender, including the Appendices to be submitted, by email to
Naschua.gomaa@goethe.de.

The tender shall be made on the basis of the Procurement and Contract Procedures for Services (Allgemeine Vertragsbedingungen für die Ausführung von Leistungen, Teil B - VOL/B), and the terms of reference (Appendix A), which shall not be modified by the bidder. The contract shall be finalised after being awarded, taking into account the tender of the successful bidder. It does not need to be returned with the tender.

General terms and conditions or the bidder’s own contractual terms, or amendments to the prevailing contractual terms, shall not be permitted. The inclusion of such terms may lead to the exclusion of the tender.

Alternative tenders shall not be permitted.

The tender must be compiled in full in accordance with the following structure and must contain only the documents listed in the following table.
 

Type of document	As an Appendix to these Tender Conditions
Cover letter	B.1
Company Information and Company Profile	B.2
Self-declaration regarding the non-existence of reasons for exclusion	B.3
References	B.4
Additional supporting documents submitted as part of the bidder's self-assessment (see Section 6)	Documentation prepared and provided by the bidder
Financial Proposal	C
Data processing Agreement	D

As proof of suitability, the bidder must complete the samples enclosed in Appendix B. Disqualification criteria or minimum requirements are identified as such. The terms “disqualification criteria” and “minimum requirements” mean that the bidder shall be disqualified if he fails to meet the requirements.

The tender must be complete and contain the price and all other required information and declarations. Incompleteness of the tender (including the absence of individual required declarations) may lead to the tender’s exclusion.

The contracting authority shall examine the tenders received and evaluate them based on the specified award criteria and the weighting indicated.

The contract shall be awarded to the most economically advantageous tender.

The decision on the award shall be notified electronically within for the award of the contract.

Upon awarding the contract, the tender submitted by the bidder is accepted by the contracting authority. The contract is concluded under the terms and conditions set out in the tender documents. This applies irrespective of any subsequent formal written execution; the separate signing of the contractual document by the parties shall be of a declaratory nature.

The suitability of the bidders will be assessed based on the information provided in Annexes B1 to B4 and:

• A valid license to provide health insurance services in the United Arab Emirates,
• VAT Certificate.

The most economical advantageous tender from suitable bidders will be determined taking into account the following exclusion/evaluation criteria with the specified weighting:

-      Price with 100% weighting 

Bidder questions must be sent to the contracting authority exclusively electronically via Mail: naschua.gomaa@goethe.de by no later than 31.10.2026, 12 noon.
The questions of all bidders and the answers of the contracting authority will be made available to all bidders in anonymized form by no later than 02.11.2026 on Mail.
The contracting authority will not provide information by telephone!
 

If, in the bidder's opinion, the tender documents contain errors, inconsistencies and/or if, in the bidder's view, there is a breach of the regulations in the award procedure, the candidate/bidder must inform the awarding authority of this in writing by electronic means without delay and before submitting the bid.
Such information and/or procedural complaints should be sent to the following address:
Email: Naschua.gomaa@goethe.de

Arrangements restricting competition (pursuant to Section 1 of the Competition Act (Gesetz gegen Wettbewerbsbeschränkungen – GWB)) shall not be permitted, in particular, arrangements or recommendations pertaining to

• mark-ups
• profit-sharing
• the prices to be demanded
• payment of compensation or indemnity payments and similar
• terms of payment or delivery or other contractual terms, insofar as they have a direct influence on the price, unless they are permissible by way of exception in the individual case in accordance with the GWB
• the submission or non-submission of tenders.

The documents, samples, etc. sent to the contracting authority in connection with the award of the contract shall not be returned and, unless otherwise agreed, shall become the property of the contracting authority without entitlement to remuneration.

Please note that only the requested documents will be considered and that additional documents are not welcome.

No costs will be reimbursed for participation and preparation of the documents.